Research & Development Business Assistant (entry level/experienced level professional)

Michelin is hiring!

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THIS OPEN POSITION IS LOCATED ONLY AT THE FOLLOWING LOCATIONS: Greenville MARC

THE “ADDITIONAL LOCATIONS” SHOWN AT THE RIGHT INDICATE WHERE THIS JOB POSTING IS VISIBLE, NOT WHERE THE POSITION IS LOCATED

Michelin is hiring! We are looking for an admin professional with initiative and potential to join our company and be a key player of our Research & Development team.

Overview

For 130 years, Michelin has innovated to improve the mobility of people and goods. Today, we are setting the benchmark across tire and related services markets, while leading a global strategy to drive sustainable & profitable growth.

Situated in Greenville, South Carolina, the sprawling Michelin Americas Research Center (MARC) campus is home to approximately 650 skilled employees, including materials researchers, product designers, scientists, engineers, test technicians and individuals in a variety of support roles.

Greenville, SC is conveniently located within driving distance to east coast beaches, the Blue Ridge Mountains and large cities like Atlanta and Charlotte. The mild climate, charming downtown, and impressive culinary scene are just a few of the perks of living here.

The Opportunity

Assist the Director and Management Team in the execution of their activities. Assist the Physics and Modeling of Performances Department with administrative operations: HR, purchasing, IT, travel, organization of meetings & document management.

Our team contributes to and supports research projects with a focus on performance analysis, simulation development for every tire performance, and chemical characterizations to deliver the next generation of innovative products and future technologies to markets around the world.

If you are a motivated Business assistant eager to make a difference, we would love to hear from you. Apply now to be a part of our dynamic team!

What you will do

Collaboration with the Manager:

Manages the agenda of the manager and optimizes time, while handling all subjects adhered to timelines (agenda/trips, documents/files/reports).

Works out the annual Entity calendar in alignment with the calendar distributed by the Entity Executive Assistant and distributes the calendar to the Direction team.

Organizes the meetings, events and seminars within the calendar while respecting all the due dates.

Coordinates meetings (logistics and planning): suggests meetings’ agendas, attends if needed and writes the meeting minutes ensuring tracking of required action registers.

Provides the Manager with all the elements/files/presentations/reports necessary to their activity respecting due dates and paying close attention to detail; analyzes as needed with a critical eye.

Facilitates communication to the department; forwards pertinent information and suggests evolutions (tools, organization…); ensures constant relay of information to all interlocutors (N-1, N+1)

Preparation and/or management of files:

Supports complementary assigned missions independently (e.g. EP correspondent, budget monitoring, dashboards)

Handles specific files in accordance with the supervisor (e.g. Intranet page update, implementation and management of an Internal Social network community, analysis on specific subjects linked to the Entity)

Extended Support to the team:

• Manages HR administration: records and specific tasks by their due dates (vacation, absenteeism, medical visits, required trainings, mutation forms, onboarding, offboarding)
• Handles computer accesses at arrival and departure of team members (material and various networks / meeting rooms’ accesses).
• Coordinates meetings considering: dates, timing, participants, connections, agenda and venue; coordinates team meeting and training sessions.
• Identifies needs and completes / monitors requests following the company's guidelines.
• Applies the rules for archiving and classification and educates the team. Archives all legal and regulatory documents.

Purchase management of the department:

• Processes orders and purchase requests for the Entity through the available tools: processes, checks and tracks, receives purchase orders, and forwards invoices to external service as needed.
• Ensures that rules and procedures are applied by the team.

Welcome and department Image:

• Greets and directs visitors.
• Meets various (internal and external) requests and offers adapted responses.

What you will bring:

Professional administrative assistant experience; executive assistant is a plus

Excellent organizational skills, multi-tasking ability and flexibility.

Autonomous and proactive approach.

Excellent written & verbal communication.

Proficiency in Microsoft Office, including Teams, Excel and SharePoint.

This job is required to be on-site full time during the first year; eventual transition to hybrid model.

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Inspire Motion for Life: Apply Today!

As the leading mobility company, we work with tires, around tires and beyond tires to enable Motion for Life. Dedicated to enhancing our clients’ mobility and sustainability, Michelin designs and distributes the most suitable tires, services and solutions for our customers’ needs. Michelin provides digital services, maps and guides to help enrich trips and travels and make them unique experiences. Bringing our expertise to new markets, we invest in high-technology materials, 3D printing and hydrogen, to serve a wide a variety of industries—from aerospace to biotech. Headquartered in Greenville, South Carolina, Michelin North America has approximately 23,000 employees and operates 34 production facilities in the United States and Canada.

MICHELIN® tires have been ranked the #1 Tire Brand across major categories and segments by industry experts and consumers alike. For nearly three decades we’ve been recognized for our achievements in Customer Satisfaction, Performance, Durability, Technology and Innovation.

Michelin cares for the personal and professional development of its employees. We support career advancement through various options, which include: skill and career development, training, career exploration and work with cross-functional teams. We offer the possibility of a varied and fulfilling career path in an environment where unique contributions are valued.

Michelin offers 10 Business Resource Groups (BRGs) which are all-inclusive groups created and led by employees who have shared life experiences across various diversity dimensions. Each group supports business strategies and initiatives along with meeting the needs of members. The goal of each group is to help employees feel welcome and included, support employee engagement and encourage professional development. BRGs also provide cross-cultural support, career management resources and opportunities for community involvement.

Michelin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Consistent with these obligations, Michelin also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs. If you need accommodation for any part of the employment process because of a disability, please contact us at accommodations@michelin.com.

This position is not available for immigration sponsorship.

Get in the driver’s seat and be on your way to a meaningful professional journey!